Summer Seminars for Teachers
Stipend Policy
Each summer seminar participant will receive reimbursement for travel expenses up to $400 (participants traveling internationally or from Hawaii and Alaska will receive a $500 stipend in lieu of reimbursement upon completion of the seminar). Participants are responsible for making their own travel arrangements to and from the seminar.
Please note that the Institute is unable to provide supplemental funds in cases where the travel allowance is insufficient to cover all travel expenses.
receipts
All claims for reimbursement of the expense items must be documented by the original receipt or a print out of an online receipt. Credit card statements are not acceptable.
Participants must keep copies or print outs of receipts in the event that paperwork is misplaced or lost.
travel expense report
Individuals must submit their travel-expense report to the Gilder Lehrman Institute by mail, email, or fax no later than 30 days after the end of the program. Please combine all expenses on a single travel-expense report and only submit for reimbursement once. We will not be able to make exceptions to this policy.
If you submit your expense report more than 30 days before the start of a seminar your reimbursement will be distributed on the final day of the program.
All receipts and expense reports must be sent directly to the Gilder Lehrman Institute by mail, email, or fax. Please do not give receipts or expense reports to onsite staff.
forms and procedures
The forms necessary to submit travel reimbursement are mailed to all participants upon acceptance. A travel reimbursement form can also be downloaded here.
Reimbursements are only given to participants who attend and complete the full schedule of seminar events.
acceptable travel expenses
Automobile
Use of a personal automobile will be reimbursed at the current Internal Revenue Service mileage rate. Click here to view current rate. This mileage rate covers depreciation, maintenance, repairs, gasoline, oil, insurance and vehicle registration fees. For gas mileage reimbursement a Google Maps print out must be submitted with the total miles traveled.
Air Travel
Travelers are expected to book the lowest-priced coach-class airfare available. Business-class and first-class domestic travel will not be reimbursed. Fees for one checked piece of luggage will be reimbursed.
Bus, Rail, and Public Transportation
If traveling by bus or rail, use coach class. Only the original rail ticket or an e-ticket serves as a receipt. The Institute will reimburse expenses to and from the participant’s home and seminar location only.
Airport Parking
Airport parking is reimbursable at the daily or long-term rate only.
Taxi Cab and Shuttle
The Institute will reimburse these expenses to and from the airport and seminar location only. If you share a cab with other seminar participants have only one person pay for the cab and submit a receipt.
Commuters
For participants commuting, GLI will reimburse for a weekly rail pass or gas mileage at the current Internal Revenue Service mileage rate. For gas mileage reimbursement a Google Maps printout must be submitted with the total miles traveled.