Independent School Teachers

Independent school teachers are welcome to participate in Gilder Lehrman Teacher Seminars. However, please read the following carefully:

The Institute defines an “independent school” as any K–12 school that charges tuition. In order for an independent school teacher to apply to a Gilder Lehrman Teacher Seminar, his/her school must be a member of the Gilder Lehrman Affiliate School Program.

The Institute underwrites a portion of the cost for an independent school teacher to attend a seminar and the remaining portion ($1,625) must be paid by the teacher or his/her school. This is in addition to the nonrefundable registration fee ($50). If an independent school teacher is commuting or attending only during the day (without room and board), the teacher/school is responsible for paying $812.50.

Exceptions to this payment policy are rare and only granted for teachers from independent schools with very low tuition or a large percentage of scholarships and economically disadvantaged students. If you think your school qualifies for this type of exemption, please submit a letter from the head of your school detailing the need for an exemption to:

Teacher Seminar Program
The Gilder Lehrman Institute of American History
49 West 45th Street, 6th Floor
New York, New York 10036

Once accepted to a seminar, independent school teachers enroll under the same benefits and conditions as other teachers in the seminar. Independent school teachers will receive the same travel reimbursement (see below) as all participants.

Refunds (excludes the $50 registration fee, which is nonrefundable)

  • Full refund if you cancel 30 days or more before the seminar start date
  • A 50% refund if you cancel 15–30 days before the seminar start date
  • No refunds less than 15 days before the seminar start date
  • No reimbursement for travel expenses if you withdraw

Travel Expense Reimbursement

Each Teacher Seminar participant is eligible to receive a travel expense reimbursement of up to $400.00. If you are traveling internationally or from Alaska or Hawaii you will receive a flat $500 stipend and do not need to send additional paperwork. No supplements will be given in cases where travel exceeds the reimbursable amount. Participants are responsible for making their own travel arrangements to and from the seminar under the following guidelines. Failure to comply with these guidelines may result in a delay or denial of reimbursement.

  • All claims for travel expense reimbursements must be documented by a copy of the original receipt, an online receipt, or a Google maps printout of your drive each way with the miles traveled.
    • Credit card statements are not acceptable.
    • If you are sending the original receipts, please tape (do not staple) them to a letter-sized sheet of paper.
    • Participants must keep copies of all receipts and related paperwork in the event that paperwork is misplaced or lost.
  • Individuals must submit their receipts and a travel expense report directly to the Gilder Lehrman Institute by mail, email, or fax no later than 20 business days after the end of the program.
    • By email: please send to [email protected]
    • By mail: please send to The Gilder Lehrman Institute, Seminars Department, 49 West 45th Street, 2nd Floor, New York, NY 10036
    • By fax: please send to 646-366-9669
    • Do not give receipts or travel expense reports to your seminar coordinator.
  • All fields in the travel expense report must be completed, including Date, Check Payable To, Seminar, Address, and Receipts.
  • Participants must combine all expenses on a single travel expense report and may only submit for reimbursement once. We will not be able to make exceptions to this policy.
  • All final reimbursement expenses are subject to GLI’s final determination.
  • All travel reimbursements are mailed after completion of the full program.
  • For a sample / completed travel expense report, click here.

Reimbursable Expenses

GLI will reimburse you for:

  • only the first checked baggage fee
  • car mileage according to the IRS standard allowable mileage rate
  • mileage OR gasoline and tolls, not both
  • taxi service expenses to and from the airport and seminar location. If participants share taxi service only one participant may request reimbursements
  • daily and long-term airport parking rates
  • parking in cities where campus permits are not available
  • rental cars and gas (but we will not reimburse you for mileage on a rental car)
  • bus, rail or public transit expenses to and from the airport and seminar location
    • The original rail ticket or an e-ticket are the only receipts that will be accepted. Commuters may submit a weekly rail pass for reimbursement.

The following expenses are not reimbursable:

  • Personal entertainment expenses including in-flight headsets, snacks, magazines, newspapers, etc.
  • Meals and lodging expenses
  • Childcare costs, house-sitting, and/or pet-sitting/kennel charges
  • Traffic and/or parking violations
  • Lost, stolen, or damaged personal property
  • Avoidable failure to cancel transportation reservations
  • Travel expenses for spouse or other personal guests
  • Laundry, dry cleaning, or personal toiletries
  • Any other expenses not directly related to traveling to/from the seminar site
  • Flight cancellation/change fees and first/business class tickets