Open Positions at the Gilder Lehrman Institute

Assistant Director of Education

The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K–12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, the Gilder Lehrman Institute has created powerful and meaningful ways to teach and learn history. With a focus on primary sources, we illuminate the stories, people, and moments that inspire students of all ages and backgrounds to learn and understand more about history.

The Institute brings the work of today’s leading historians into classrooms and homes around the globe. Through public events, publications, posters, videos, exhibitions, and essays, the Institute brings life to every period of American history. The Institute’s diverse portfolio of education programs, including the acclaimed Hamilton Education Program, provides opportunities to deepen one’s understanding and appreciation of history. The Gilder Lehrman Affiliate School network comprises nearly eight million students and 56,000 teachers from more than 29,000 schools worldwide.

The Position

The Institute seeks an Assistant Director to help lead our Education Department in providing teachers and students around the country and internationally with high-quality programs and resources delivered online and in-person. This individual will be responsible for the oversight of programs to ensure that they meet teacher and student needs and represent the high standards of the Gilder Lehrman Institute, including our renowned Teacher Seminars and large-scale grants. The Assistant Director will work closely with the Director of Education & Evaluation to grow and engage our network of Master Teachers from around the country, which plays a critical role in carrying out our programs. This individual will also be responsible for the supervision and growth of a small team of staff members.

The ideal candidate should have a strong connection to GLI’s mission and a collaborative spirit, be able to manage multiple priorities and adapt as projects evolve, and have outstanding project management skills and communication skills (verbal and written).

This role reports to the Director of Education & Evaluation and is based in New York City. Some evening and weekend work required.

Roles and Responsibilities (including, but not limited to)

  • Oversee the development and implementation of online and in-person programs for teachers and students that focus on learning about and engagement with American history
  • Oversee the management of complex grants, including project management and budget planning and tracking to ensure implementation on time and within budget
  • Supervise and support the professional development of several staff members
  • Develop and implement organizational processes to ensure programs are consistently high quality
  • Recruit, onboard, and engage teachers and scholars who serve as consultants for GLI programs, and help select teachers and scholars for projects
  • Work closely with the Director of Education & Evaluation and Associate Director of Education to shape and implement the strategic vision of the Education Department and implement the vision for the Institute

Requirements

  • Minimum of a bachelor’s degree, preferably in history, education, or related field. Relevant graduate degree is preferred, but not required.
  • Experience working in K–12 schools and/or with history education
  • Proven experience as a supervisor
  • Experience managing complex non-profit educational programs and working with teachers and students
  • Excellent writing skills and strong interpersonal and communication skills (verbal and written)
  • Experience working well under pressure, meeting deadlines, and developing short- and long-term strategies to meet objectives
  • Proficiency in Google Docs and Microsoft Office, especially Excel

To Apply

Interested candidates should submit a cover letter and resume in a single file to hr@gilderlehrman.org. Please include “Assistant Director of Education” in the subject line of your email and let us know how you heard about the role.

The Gilder Lehrman Institute offers a generous and inclusive benefits package, which includes free admission to some of the best NYC museums.

The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, sex, gender identity, color, religion, creed, national origin, age, disability, marital or veteran status, sexual orientation, sexual and other reproductive health decisions, or any other legally protected status.

Book Prize Coordinator

The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K–12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, the Gilder Lehrman Institute has created powerful and meaningful ways to teach and learn history. With a focus on primary sources, we illuminate the stories, people, and moments that inspire students of all ages and backgrounds to learn and understand more about history.

The Institute brings the work of today’s leading historians into classrooms and homes around the globe. Through public events, publications, posters, videos, exhibitions, and essays, the Institute brings life to every period of American history. The Institute’s diverse portfolio of education programs, including the acclaimed Hamilton Education Program, provides opportunities to deepen one’s understanding and appreciation of history. The Gilder Lehrman Affiliate School network is comprised of nearly eight million students and 56,000 teachers from more than 29,000 schools worldwide.

Position Summary

GLI seeks a professional to support the administration of four high-profile Book Prizes, each awarded annually. The Lincoln Prize and Military History Prize are administered fully by the Gilder Lehrman Institute. The Frederick Douglass Prize is administered in partnership with the Gilder Lehrman Center for the Study of Slavery, Resistance, and Abolition at Yale University. The George Washington Prize is co-sponsored by the Gilder Lehrman Institute of American History, Washington College, and George Washington’s Mount Vernon.

The Book Prize Coordinator must be obsessively organized, detail oriented, and collaborative. This person will work very closely with the president and colleagues at partner organizations, and therefore must be highly collaborative, flexible, and communicative.

This role reports to the COO and is based in New York City.

Roles and Responsibilities (including, but not limited to)

  • Administration: Plan project budgets, track expenses, and maintain scrupulous records.
  • Submission sourcing: Monitor the publishing world to ensure that all relevant books are considered.
  • Publisher relations: Manage relationships with publishers and authors to secure submissions and publicity.
  • Jury management: Organize the work of the Book Prize juries, including the distribution of books, administration of meetings, and payment of jurors.
  • Public relations: Draft and distribute approved press releases and advertisements.
  • Development: Collaborate closely with Development team to plan events and solicit donors to support the Book Prizes.
  • Reporting: Provide thorough and timely reports about each Book Prize to colleagues and partner organizations.
  • Compliance: Ensure that Gilder Lehrman Institute policies are scrupulously followed, including preventing any conflict of interest for jurors.

Required

  • Obsessive organizational skills and attention to detail
  • Strong writing skills
  • Strong interpersonal skills
  • Assertiveness and stellar follow-through
  • Strong problem-solving skills, particularly when under pressure
  • Proficiency with Microsoft Office and Google applications
  • Personal interest in the Institute’s mission
  • Bachelor’s degree required

To Apply

Interested candidates must submit a cover letter and resume in a single file to hr@gilderlehrman.org. Please include “Book Prize” in the subject line of your email and let us know how you heard about the role.

The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, sex, gender identity, color, religion, creed, national origin, age, disability, marital or veteran status, sexual orientation, sexual and other reproductive health decisions, or any other legally protected status.

Staff Accountant

The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K–12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, the Gilder Lehrman Institute has created powerful and meaningful ways to teach and learn history. With a focus on primary sources, we illuminate the stories, people, and moments that inspire students of all ages and backgrounds to learn and understand more about history.

The Institute brings the work of today’s leading historians into classrooms and homes around the globe. Through public events, publications, posters, videos, exhibitions, and essays, the Institute brings life to every period of American history. The Institute’s diverse portfolio of education programs, including the acclaimed Hamilton Education Program, provides opportunities to deepen one’s understanding and appreciation of history. The Gilder Lehrman Affiliate School network comprises nearly eight million students and 56,000 teachers from more than 29,000 schools worldwide.

Position Summary

GLI is currently seeking a Staff Accountant to oversee the organization’s internal accounting. The right candidate will have strong organization skills, excellent attention to detail, and a background in Accounting. 

This role reports to the Chief Financial Officer.

Roles and Responsibilities

  • Manage accounts payable including coding, data entry, check printing, mailing of payments, and quarterly audit of undeposited checks
  • Oversee the accounts receivable process including creating invoices, receiving payments, entering bank deposits, processing store orders, and sending out daily cash income reports to stakeholders
  • Work with all departments to ensure revenue and expenses are recorded in a timely fashion
  • Reconcile bank accounts and prepare investment schedules
  • Make journal entries and prepare for month-end close
  • Assist CFO with financial reporting to leadership and board of trustees
  • Manage Institute’s credit card account, including processing charges, collecting receipts, coding data, and entering transactions into the accounting system
  • File necessary paperwork to ensure Institute’s compliance with tax and reporting requirements including but not limited to sales tax returns, 1099s, and state registrations
  • Maintain accounting records including filing and scanning documents
  • Ensure Institute follows internal control procedures and recommend updates as needed
  • Prepare work papers for the annual audit
  • Additional responsibilities as required

Requirements

  • Bachelor’s degree in Accounting, Finance or related field
  • Strong proficiency in Excel
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Strong interpersonal, verbal, and written communication skills
  • Excellent organizational skills and attention to detail
  • Proficiency with Microsoft Office and Google Suite applications
  • Familiarity with QuickBooks a plus
  • Connection to the Institute’s mission, American history, and/or K–12 education a plus

How to Apply

All interested candidates must submit a cover letter and resume to hr@gilderlehrman.org. Please include “Staff Accountant" in the subject line of your email. Applications submitted without a cover letter will not be considered. No phone calls, please.

The Gilder Lehrman Institute offers a generous and inclusive benefits package, which includes free admission to some of the best NYC museums.

The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, sex, gender identity, color, religion, creed, national origin, age, disability, marital or veteran status, sexual orientation, sexual and other reproductive health decisions, or any other legally protected status.

Manager of Website and Technology

The Gilder Lehrman Institute of American History is the nation’s leading American history organization dedicated to K–12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. At the Institute’s core is the Gilder Lehrman Collection, one of the great archives in American history. Drawing on the 70,000 documents in the Gilder Lehrman Collection and an extensive network of eminent historians, the Institute provides teachers, students, and the general public with direct access to unique primary source materials.

In recent years the Institute has partnered with the producers of Lin-Manuel Miranda’s HAMILTON to recruit more than 250,000 students in Title I-eligible schools nationwide for the acclaimed Hamilton Education Program, recently adapted into an online format for remote and hybrid learning that combines American history and creative expression to bring the Founding Era to life.

With an increased emphasis on digital learning, expanding access to teachers and students is core to the Institute’s mission. The Institute seeks a Manager of Website and Technology to oversee our websites and supporting systems, as well as technical assistance and customer service related to the Gilder Lehrman website. The ideal candidate should be a strong self-starter and comfortable working with non-technical staff in a fast-paced environment.

Roles and Responsibilities (including, but not limited to)

  • Ensure that the main GLI website and its related sites are well-maintained and secure
  • Maintain high-level view of website structure, needs, and supporting applications
  • High-level management of the database, Salesforce, and support the Manager of Technical Services in troubleshooting, creating reports, uploading users, and assisting staff
  • Ensure applications and data are secure, appropriately backed up and up-to-date
  • Project and people management
  • Manage staff of two, a Website Designer and a Manager of Technical Services
  • Manage third-party vendor products that are integrated with the website as well as relationship with vendors
  • Create documentation and training for staff and 3rd party vendors

Support

  • Respond to inquiries and requests from a broad base of internal and external users, many of whom are not proficient with the website’s technology
  • Gather information, analyze problems, apply patches, and troubleshoot errors, often under the pressure of time constraints
  • Assist in research and production of digital assets for the GLI website
  • Oversee management of servers and other supporting systems

Skills and Qualifications include

  • HTML/CSS
  • Drupal: Experience with system configuration, content type construction, user/permission management, UberCart administration, Webforms creation, and basic theming • Requires proficiency with the current Drupal content management system (currently migrating to version 9 from version 7) and familiarity working in a LAMP stack environment • Salesforce: experience with system configuration, custom field and profile management, event creation, membership tools, reporting, and financial record administration preferred
  • Experience working in Google analytics / SEO
  • Experience working in a LAMP stack environment • Experience with providing customer service
  • Able to communicate clearly and concisely
  • Able to manage multiple projects on time and within budget
  • Adobe Creative Suite a plus
  • Interest in supporting K–12 education is a plus
  • Passion for American history is a plus

To Apply

Interested candidates must submit a cover letter and resume to hr@gilderlehrman.org. Please include “Manager of Website and Technology” in the subject line of your email.

The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.